Demand Letters

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Here's a step-by-step guide on how to use our Free Demand Letter Template:

1. Fill in the Contact Information:

• Replace the placeholders with your name, address, city, state, zip code, and the date.
• Enter the recipient's name, address, city, state, zip code.
• If you are sending the demand to a business entity, find them on Sunbiz.org and send it to the registered agent.

2. State the Nature of the Dispute:

• In the subject line, clearly indicate the reason for the demand, such as "Demand for Payment" or "Demand for Return of Property."

3. Outline the Facts:

• Provide a clear, chronological summary of the events that led to the dispute.
• Include essential details like dates, times, locations, agreements, or contracts involved.

4. Demand Preservation of Evidence:

• List any evidence that may be related to the dispute and ask the other party not to destroy, alter, or dispose of any of it until further notice.
• Be specific with dates, times, and locations where the evidence was obtained.

5. Explain the Breach or Negligence:

• Describe how the other party's actions or inactions violated an agreement, caused harm, or breached a duty of care.
• This step may require an attorney.

6. Quantify Damages:

• If applicable, specify the financial losses you've incurred, such as medical bills, lost wages, or property damage.
• You may also mention any emotional distress or inconvenience caused.
• This step may require an attorney.

7. State Your Specific Demand:

• Clearly articulate what you want the recipient to do to resolve the matter.
• Be precise about the action you demand, the deadline for compliance, and any monetary compensation sought.

8. Set a Deadline and Consequences:

• Specify a reasonable number of days for the recipient to respond to your demand.
• Outline the potential legal actions you'll take if they fail to meet your demands, such as filing a lawsuit or making reports to the proper regulatory authorities.

9. Express Willingness to Resolve:

• State your preference for an amicable resolution and openness to discussing solutions.
• Provide your contact information (phone number and email address) for further communication.

10. Sign and Send:

• Sign the letter with your signature.
• Send the letter via certified mail, with return receipt requested, to ensure proof of delivery and receipt.

Remember:

• Consult an Attorney: While this template provides general guidance, it's strongly recommended to consult with an attorney for legal advice tailored to your specific case.
• Professional Tone: Maintain a professional and courteous tone throughout the letter, even if you feel frustrated or angry.
• Proofread Carefully: Ensure the letter is clear, concise, and free of errors before sending.
• Keep Copies: Retain copies of the demand letter and any related correspondence for your records

Disclaimer: This guide is for informational purposes only and does not constitute legal advice. Please call our office for specific legal guidance on your situation.